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Take something off your site without losing it: archive it. It leaves your site but stays in Fetchski Attract, so you can restore it later. When you’re sure you’ll never need it again, delete it forever. Who can do this: Editors, Admins and Owners can archive and delete forever. Contributors can archive only things that were never published. Anyone who can edit an item can restore it. Deleting images, videos and files forever also needs the Delete media forever permission, which Editors, Admins and Owners have.

Before you start

  • Archive first. It’s the safe choice: nothing is lost, and you can change your mind.
  • Check where the item is used. A testimonial, an album or an image may appear in sections on several pages. There’s no list of places before you archive, so look yourself:
    • For an entry in a list, such as a testimonial, open the pages that have a section showing that list. Content you reuse lists which sections show which list.
    • For an image, video or file, the Delete forever… window runs a check of where it’s used. You can open that window to read the check, then choose Cancel. The check can miss some places, so still look at the pages you know use it.
  • These steps work in every list under Manage in the command palette. That includes blog posts, reviews, team members, albums and images. For pages, see Pages and the page tree.

Archive

Archiving a published item drops any changes you haven’t published yet. It’s archived as it was last published. To keep those changes, publish the item first, then archive it.
1

Open the list

Press ⌘K (Ctrl+K on Windows) and choose the list under Manage, such as Testimonials.
2

Select the items

Tick the box beside each one.
3

Archive them

In the bar above the list, choose Archive, then confirm with Yes, archive content.
The Manage Testimonials window with 2 testimonials ticked and the bar above the list showing Publish, Archive, More Options, Delete forever…; Archive ringed with badge 3.The Manage Testimonials window with 2 testimonials ticked and the bar above the list showing Publish, Archive, More Options, Delete forever…; Archive ringed with badge 3.

Select items, then choose Archive.

To archive the item you’re editing, open its More Options menu (⋯) and choose Archive. Archived items leave your site straight away and drop out of the list. Sections that showed them stop showing them. A page that used an archived image shows a missing-images notice to editors.

Restore

1

Open the list and choose Filter

Under Archived, choose Archived.
2

Tick the items to bring back

3

Choose Restore, then confirm with Yes, restore content

The Testimonials manager showing archived items: the Filter menu open with Archived set to Archived, 1 testimonial ticked, and Restore in the bar ringed.The Testimonials manager showing archived items: the Filter menu open with Archived set to Archived, 1 testimonial ticked, and Restore in the bar ringed.

Show archived items, then restore the ones you want back.

What happens next depends on what you restored:
  • Posts, list entries and videos come back as drafts. Publish them again to show them on your site. Sections that showed them show them again once they’re published.
  • Images and files come back ready to use. Pages, posts and albums that used them show them again, as the spots that held them were never emptied.
  • Photo Feeds have no drafts. A restored feed comes back with its saved settings, ready to use.
Choose Filter → Live to return to the normal list.

Delete forever

Delete forever when you’re sure you won’t need an item again. It removes the item from the CMS for good. For images, videos and files, the stored files go too. It can’t be undone.
1

Select the items

In the list, tick each one. This works in the normal list and among archived items.
2

Choose Delete forever… in the bar above the list (the trash can)

A window opens and checks where the items are used: “Checking whether the selected items are still used anywhere…”
3

Read the check

If an item is still used, you see where, such as “used in 2 places”. Places in content you can’t open are counted, not named.
4

Confirm

Choose Delete forever, or Cancel to keep everything. When it’s done, a notice says “Permanently deleted 2 item(s).”
The Delete forever… window for 2 images: it asks "Permanently delete 2 items?", and a red box says 1 selected item is still used by other content: Ball chase, used in 2 places, Our play yard and Daycare.The Delete forever… window for 2 images: it asks "Permanently delete 2 items?", and a red box says 1 selected item is still used by other content: Ball chase, used in 2 places, Our play yard and Daycare.

Before you confirm, the check shows where the items are still used.

The check is a helpful guide, not a guarantee. It can miss a picture placed inside a block of text. If the check itself can’t run, the window says so in red. Close it and try again, or check where the items are used yourself before you delete.
If you delete something a page still uses, that spot on the page shows a gap. Pages, posts and albums with a missing image show a notice to help you replace it. See Broken media.

Good to know

  • Shared files are kept. When another item uses the same stored file, the window says so, and that file stays.
  • Some items come back on their own. Reviews and Instagram posts that came from Google or Instagram return at the next sync while they’re still there. See Google reviews and Instagram posts.
  • Pages are archived, not deleted. Pages can be archived and restored, but not deleted forever. A few main pages can’t be archived at all.
  • Archived files can still be reached. An archived image or file can stay reachable at its web address until you delete it forever. Anyone who saved that address could still open it. Keep truly private files out of the media library.

Troubleshooting

You see these buttons only when you’re allowed to use them. Archiving something that has ever been published needs an Editor, an Admin or an Owner. Contributors can archive only things that were never published, so once an item has been published they can’t archive it. Deleting media forever also needs Delete media forever.Ask an Admin to give you a role or permission in People & Roles. See People & Roles.
Archived items are hidden from the normal list. Choose Filter, then Archived.
Restored posts, list entries and videos come back as drafts. Open the item and publish it. (Images, files and Photo Feeds are ready as soon as they’re restored.)

Broken media

find and fix pictures that were removed from pages.

Media library

manage your images, videos and files.

Pages and the page tree

archive and restore pages.

Content you reuse

the lists these steps work in.